Office Junior

• Location: Edinburgh
• Contract: Full Time
• Salary: Competitive

Job description

About JGM

Welcome to John G Mackintosh (JGM).

Founded in 1907 as a small family-run business, John G Mackintosh has grown steadily over the years, guided by values that remain central to our success today: Integrity, Diligence, Professionalism, and Collaboration. These principles define our culture and shape the way we work with colleagues, clients, and partners.

Our vision is to be Scotland’s preferred choice for building services solutions, and every member of the JGM team contributes to achieving that goal.

JGM delivers high-quality building services solutions across multiple sectors, supporting clients through safe, reliable, and high-performing engineering delivery.

We are proud to be an equal opportunities employer, committed to providing a workplace free from discrimination, where everyone is treated with respect and fairness.

JGM is committed to equality, diversity, and inclusion and welcomes applications from all suitably qualified candidates.

Role Overview

The Office Junior will provide general office support to ensure the smooth day-to-day running of the business. This is an entry-level position suited to someone looking to start a career in administration and office support.

The role will involve assisting various departments with administrative tasks, document handling, reception duties, and office coordination while developing valuable workplace and business skills.

This is an excellent opportunity for someone who is organised, eager to learn, reliable, and enjoys working as part of a team.

Health, Safety & Environment

Safety is a core value at JGM and must always be a primary consideration in all work activities.

All employees have a responsibility to under the Health & Safety at Work Act 1974 to:

• Take reasonable care of themselves and others who may be affected by their actions or omissions
• Ensure the health, safety, and welfare of colleagues and visitors
• Protect, as far as reasonably practicable, others from risks arising from work activities

All duties must be carried out in accordance with company Health, Safety, and Environmental policies and procedures.

Key Responsibilities

• Support the office team with general administrative duties
• Answer telephone calls and take messages where required
• Assist with filing, scanning, photocopying, and document organisation
• Help maintain electronic and paper filing systems
• Support data entry and updating company records
• Assist with preparing letters, documents, and reports
• Welcome visitors and assist with reception duties when required
• Support meeting room preparation and general office housekeeping
• Assist with ordering office supplies and stationery
• Carry out other general office duties as required by managers and colleagues
• Maintain professionalism and confidentiality when handling company information

Skills & Competencies

Essential

• Good communication skills (written and verbal)
• Willingness to learn and develop new skills
• Good attention to detail
• Ability to work well within a team
• Basic IT skills including Microsoft Office (Word, Excel, Outlook)

Desirable

• Previous office or customer service experience
• Interest in administration or business support roles
• Experience using office equipment and systems

Qualifications

Essential

• Good general education (GCSEs or equivalent preferred, including Maths and English)

Desirable

• Business Administration qualification (or working towards)
• Interest in completing an apprenticeship or further training

General

This job description outlines the main responsibilities and duties of the role but is not exhaustive. The post holder may be required to undertake other duties within the company as necessary, consistent with the level of responsibility and competence of the role.

JGM reserves the right to amend or update this job description  in line with business needs and company priorities.